As you compose your new email, Outlook recalls your old message and displays a notification (if you selected that option). Step 5: If you choose to create a replacement, Outlook opens a second screen so you can revise the message. If you deleted the message, congratulations! If you want to replace it, continue on to step 5. Select your option(s) and click the OK button to continue. You’ll also see an option to have Outlook notify you if the process succeeds or fails. Here, you have two options: Delete Unread Copies of This Message or Delete Unread Copies and Replace With a New Message. Step 4: A pop-up window appears on your screen. Step 3: Click the Recall This Message option on the drop-down list. Next, navigate to the Move section and click the More Move Actions button designated with a letter and an envelope, as shown below. Step 2: Click the Message tab on the toolbar to make it active. You have to double-click on this email to fully open it before moving to the next step. Step 1: Open your Sent Items folder and look for the email you want to recall - it should be at the top of the list. Recalls in Outlook won’t work with recipient email addresses from outside of the sender’s organization. Also, they only work if you and the recipient use a Microsoft Exchange or Microsoft 365 account within the same organization. The e-mail program comes with a recall function for messages. It’s annoying, but not the end of the world for Microsoft Outlook users. Step 4: Choose the option, ‘Click on Apply rule on messages I send’. A premature click and before you know it, your unfinished e-mail is on its way to your colleague. Step 3: A window will appear with several settings choose the New Rule option here. Note: These instructions won’t work with the web-based version of Outlook - they only apply to the desktop client. To do this in Outlook, follow the steps below: Step 1: Select File from the top left corner of the Outlook window.
If you also want to know how to delay your emails in Outlook (to prevent accidentally sending out such emails in the future), scroll past the recall instructions to view a guide on how to do just that. That’s because the email client has a built-in solution for situations like this: The option to recall emails. An email recall can stop a recipient from seeing an incomplete, angry, or otherwise bad email you sent.įollow the instructions below if you want to recall an email in Outlook. If you want a way to take it back, you’re in luck - if you’re using Outlook, that is. Or, maybe you sent a work email and just forgot to attach a document that your co-workers need. Maybe you impulsively sent a mean email to someone.